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SUMMARY
Responsible for handling daily office administrative duties, including answering phones and handling company inquiries. Also responsible for managing data entry projects, planning and tracking events, attending meetings and recording meeting minutes, and keeping all NSA membership files up to date. Complete all projects as assigned by the Executive Director or NSA Board of Directors in a timely manner.
RESPONSIBILITIES
- Serve as key Administrative Assistant to NSA Executive Director
- Serve as a representative of the NSA, with the ability to describe the goals and mission of the association to callers and guests when necessary
- Answer phones and direct callers as necessary
- Organize and handle incoming/outgoing mail
- Organize and manage all data entry projects assigned by Executive Director
- Responsible for managing, updating, and organizing all NSA files and paperwork
- Manage all information distribution to NSA members via mail or email
- Create membership event flyers and other marketing materials as needed
- Track event registration and collect payments when necessary
- Serve as NSA representative at all events, including managing event check in and other responsibilities assigned by the Executive Director
- Provide support to Board of Directors with projects as assigned
- Maintain good working relationships with individuals of varying social and cultural backgrounds
QUALIFICATIONS
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Publisher)
- Experience in Adobe Photoshop or other design software a plus, but not required
- Experience with Mail Chimp and Event Brite a plus, but not required
- Professional telephone skills
- Reliable, honest and ethical
- Exceptional interpersonal skills
- Exceptional written and verbal communication skills
- Adept at time management and organization
- Able to work independently and complete projects in a timely manner
Reports to: NSA Executive Director
To apply for this position, email a resume along with cover letter to [email protected]
